Bylaws and Association Rules
The AOC Bylaws serve as the association's constitution. They can only be amended by vote of the membership, and have remained fundamentally unchanged since they were ratified by the members a half-century ago. The bylaws establish the major structural units of AOC: the chairman, honorary committees, and the standing boards and committees.
AOC chairman is directly elected by the entire committees and members. During his or her term of office, the chairman performs such duties as are prescribed in the Bylaws.
Boards and Committees
Much of AOC’s work is done on a volunteer basis by the members of boards and committees. Boards and committees carry out a wide variety of tasks as indicated by their names, e.g., Membership and Accreditation, the journals, monitoring major programs and international affairs.
Ad Hoc Working Committees and Task Forces
Ad hoc working group are appointed by committees for a specific purpose, designated jobs, jurisdictions and a limited time.
There shall be an Annual General Meeting(AGM) of the Association at a time and place to be determined by the Boards and Committees. Joint meetings with related societies shall be subject to the approval of the Boards and Committees. The amendment or repeal of the rules and membership fee, or the addition of a new rule, becomes effective at the close of the meeting at which it is adopted.
Annual General Meeting
No business shall be transacted unless a quorum of members is present, eight (8) members present in person or proxy which included one Permanent President and Chairman, two Committees.
Elections and Appointments
Committee consisting of not more than twenty (20) members and not less than seven (7) members of which one is Macao representative and one is Guangdong representative. Candidates are nominated by the Chairman or an unsolicited application letter shall be sent 7 days prior to the AGM for submitting nominations, which shall not in similar or in part similar to the objects of the organization, club or association,
Committee shall normally hold monthly meetings throughout the academic year. Special meetings may be held also, on call of the Committee. Written notice of each meeting shall be sent to all members at least 21 days before the date of the meeting, with an agenda of the meeting.
Committee shall be responsible for the administration of the association and control of staff, authority over the affairs and funds of the association, the leasing and utilization of premises and the raising, investment for the purposes of the association.
All press release, records, reports, proceedings, journals, and other documents shall be published as are authorized by the Committee.
Publications and Communications
The association shall publish an official organ monthly, maintain scientific information services and industry alert for members.
Meeting minutes, financial status quo shall is available to the general public.
Auditors shall be appointed on a yearly basis till the conclusion of annual general meeting (AGM) and their duties regulated in accordance with the provisions of the Ordinance.
Audit and Account
Areas of fiscal control under the supervision of the Treasurer include: (a) banking and investment of funds; (b) auditing, accounting, and the preparation of reports covering receipts and expenditures; (c) business management of publications, services, and properties of the AOC. (The financial year shall be the calendar year.)